One to one calls
Place and receive one to one audio and video calls. Ringing, answering, and hanging up all happen in the app, at a latency that keeps a conversation natural.
Feature directory
Every RoomHex capability, grouped by area
Use this page to find a specific capability. Each area below covers one part of the platform, from who can join a session to how meetings are recorded and how content is protected.
Identity and access
Accounts, approval, and roles
An administrator creates each account after reviewing the request, and a person's role sets what they can do after they sign in.
RoomHex creates no instant accounts. An administrator reviews the request first and then provisions the account, so every account on the platform was approved by someone in your organisation. At the door of a session the host approves each guest, and a person who has not been approved stays outside.
The organisation owner grants roles to the people who need them and can hand routine management to a local admin. Each person sees only the parts their role allows.
Meetings and calls
Secure calls with a full client app
This part of RoomHex runs self-hosted, with a full client app for placing calls and joining rooms.
Meeting rooms
Create a meeting room or join one. The room shows a grid of participants and holds each guest until the host approves them. Hosts and guests get different controls, and picture in picture keeps the speaker visible while you work in another window.
In-meeting controls
During a meeting you can share your screen, send a message, or raise your hand. Each participant manages their own microphone and camera, and the host has the extra controls a working session needs.
Contacts and schedules
The client app lists your contacts and your upcoming meetings on the same screen, and it warns you when the same account is already in a live session somewhere else.
Classroom delivery
- Teacher panel
- Lists who is present, who has a hand raised, and who has quietly asked for help. In a large class the teacher can work through that list and reach every student.
- Polls, quizzes, whiteboard, breakout rooms
- Run a poll or a quiz to check whether the class is following. The whiteboard lets you work through a problem together, and breakout rooms split the students into small groups.
- Recorded lessons
- A recorded lesson stays available after the class ends. A student can watch it again at their own pace, or catch up on a session they missed.
Activity rooms
- Games and challenges
- A set of light group games warms up a meeting or a class, and team and class challenges work in a lesson as well as a workplace session. The host starts one from inside the session, and nobody has to open a separate app.
- Phone as controller
- A participant can join an activity from a phone and use it as the controller, which keeps the main screen free for the session itself.
Classroom and activity rooms
What a session can open inside itself
Smart Sync Cinema
Synchronised viewing under content-owner rules
A group watches the same video at the same point. Playback starts only when the content owner's consent and viewing policy allow it.
Playback synchronisation
The room has a single playback position. Anyone who joins late is moved to that point and sees the same moment as everyone else.
Reactions and spoiler-safe chat
Viewers react and leave notes on a frame while they watch. The chat hides a message from anyone who has not reached that point in the video yet.
Content-owner controls
Playback starts only after the content owner's consent and viewing policy have been checked. RoomHex does not encourage sharing a work you have no right to show.
Content protection
Limits on copying shared content
These features raise the effort needed to copy protected content.
- Playback runs through a temporary access grant that expires, so the file has no fixed open address someone could copy and pass around
- The owner can review how protected content was viewed and by whom, which makes viewing traceable after the fact
- The protection targets the people who view the content and raises the effort of casual copying; a determined viewer with the right tools can still capture what appears on their own screen
Language workflows
Live captions and translation
A person can review and correct captions, translation, and dubbing before anyone relies on the output.
Live captions
Captions appear during the session, and a person can correct the wording.
Translation and subtitles
In a mixed-language group, RoomHex can translate speech and show translated subtitles. A person can review the wording and fix it where accuracy matters.
Rights-aware dubbing
Dubbing runs only when the content owner's rights and policy allow it.
Recording and meeting outcomes
Recordings and summaries after a session
After a meeting ends, RoomHex can keep the recording and a written summary of what was decided.
- Recordings are written to storage you run
- Meeting Capsule turns a session into a written summary that lists the decisions and the action items from the discussion
- Only a person whose role allows it can export a recording or a summary, and an export follows the same content-owner policy as playback
Administration, integrations, deployment
Running RoomHex in your organisation
Administration and branches
- Branch permissions
- The organisation owner sets the policy. A local admin applies it at their own branch, and a branch cannot go beyond the permissions the owner granted it.
- Delegated administration
- The owner can hand routine management to the right person at each site and still keep organisation-wide access limited to a few people.
- Plans and policy
- Your organisation manages its own plans, users, and permissions. A plan describes what a package includes, and the security settings are configured separately.
Integrations
- Identity and calendar
- Connect your identity directory and your calendar. People sign in with the account they already have, and meeting times stay in sync with the calendar your organisation uses.
- Storage and reporting
- Send recordings to storage you control and feed session activity into your own reporting systems.
- No vendor lock-in
- Integrations work with the systems you already have. RoomHex requires no particular vendor, and you choose which tools to connect.
Deployment
- Self-hosted deployment
- The setup steps are documented, so your own team can install RoomHex and keep it running.
- Secure by default
- RoomHex ships with conservative, secure defaults, and the server refuses to start while its security settings are incomplete.
- Grows with your organisation
- RoomHex scales as you add sites, so a larger organisation can place capacity near the people who use it. Availability depends on your deployment and configuration. Contact RoomHex for deployment requirements.
Connection quality
Connection recovery and call privacy
Connection recovery
A call keeps running through the ups and downs of an everyday network. When quality drops, the connection recovers on its own, so a session sees fewer interruptions.
Private to your organisation
Everything runs self-hosted. A conversation stays inside your organisation, and only approved people can join.
Want a closer look at any of these?
Request a reviewed demo to see the platform live, or contact sales to talk about deployment for your organisation.